Notion integration
Add a page to a Notion database for every form submission. Sharing pages, choosing a database, and how fields become properties.
The Notion integration adds one page for each new submission to a database you pick, or one Ikiform creates inside a page you choose.
Connect Notion
- In the dashboard, open Integrations in the sidebar.
- Open Notion and choose Connect Notion.
- In Notion, pick the pages to share with Ikiform and approve. You come back to the dashboard when it's done.
You can also start from a form: adding Notion to a form that has no connection yet runs the same flow and brings you back to the form. One connection serves every form in the Ikiform workspace. See Connect an app.
Permissions
Ikiform connects to Notion as a public connection with permission to read, update and insert content. Ikiform can only see and write to the pages you share during sign-in and the databases inside them, never the rest of your workspace.
Create or choose a database
| Option | What happens |
|---|---|
| Create a database | Pick a shared page. Ikiform creates <form name> responses (Ikiform) inside it, with a Name title, a Submitted at date and a Submission ID text property |
| Choose a database | Pick any database Ikiform can see. If it doesn't have Submitted at and Submission ID properties, Ikiform adds them |
If a page or database is missing from the list, share it with Ikiform in Notion (••• menu, then Connections), then choose Refresh.
Pages and properties
- Each submission adds one page. Fields are matched to properties by name, first exactly, then ignoring case, so a
phonefield fills a Phone property. - A field with no matching property gets a new text property at the end.
- Values are converted to the property's type: text, email, phone, URL, number, checkbox (
yes,true,on,1and their opposites), select, multi-select (comma-separated), status (it must match an existing option) and date (YYYY-MM-DDor a full ISO date and time). - If a value doesn't fit its property, for example
soonin a number property, it's written to a text property named after it with(text)added, so nothing is lost. - The page title is the first filled-in field, unless a field maps to the title property. A URL property named
Submissiongets a link to the submission in Ikiform; without one, the link goes in the page body. - Before a retry writes a page, Ikiform looks up the submission's ID in
Submission ID, so a retry never creates a duplicate. Test pages use the Submission IDtest.
When it stops writing
- If Ikiform was removed from the Notion workspace, the card says Needs reconnecting. Choose Reconnect.
- If the database is deleted, moved to the trash or no longer shared with Ikiform, that integration needs attention. Choose or create another database. Other forms keep working.
Disconnect
Open Notion under Integrations and choose Disconnect on the connection. Ikiform's access to your Notion workspace is revoked. Pages already written stay in the database.
Activity, retries and roles
Runs, retries, Replay failed, pausing and who can manage integrations work the same for every app. See Activity and retries, Pause and resume and Who can manage integrations.