Wedding RSVP form on your own wedding website

Give each invitation its own RSVP link that carries an invitation code and the guests' names, and let the form show one name and meal choice per guest. Every reply posts to Ikiform, so you get an email for each and a CSV to hand the caterer. Match replies to your guest list in a spreadsheet to see who hasn't answered, and pause the form after your deadline.

What's different about a wedding

A meetup counts strangers. A wedding counts a guest list you already have, invitation by invitation. Four things follow from that:

• One reply per invitation, not per person. A couple or a family answers together.
• Named guests, not a guest count. You invited Ada and Sam, not 2. Plus-ones are on the invitation or they aren't.
• A meal per person. The caterer needs fish, beef and vegetarian totals, plus children's plates.
• A hard deadline and a chase list. The venue wants numbers by a date, and the useful list is who hasn't replied.

Wedding website services such as Zola, The Knot and Joy have RSVP tools built around a guest list, with lookups by name. If you're using one of them for your site, use its RSVP. This page is for a wedding site you made yourself, on Squarespace, Carrd, Framer or plain HTML, where you want the RSVP on your own page.

Ikiform has no guest list lookup and no repeating groups, so the form can't know who is on an invitation by itself. The trick is to put that knowledge in the link.

Make a link for each invitation

In your guest list sheet, put a short code in column A, such as okafor or nguyen-family, the household in B, and the guests' first names in C, separated by commas. This formula in D builds the link:

="https://ada-and-sam.example/rsvp?party=" & A2 & "&names=" & ENCODEURL(C2)

Print each link as a QR code on the invitation, or paste it into a message. Keep codes lowercase with hyphens; the field's pattern refuses anything else, which catches a mistyped code early.

The form

Paste this into your wedding page, or into an embed block on a builder. It reads party and names from the link, adds one name and meal row per guest, up to four, and hides itself after the deadline. With no names in the link, it shows a single row to fill in.

<form id="rsvp" action="https://ikiform.com/f/frm_xxxxxxxxxxxxxxxx" method="post">
  <input type="hidden" name="party" id="party">
  <div id="guests"></div>
  <label>Email for updates <input name="email" type="email" autocomplete="email" required></label>
  <label>A song that gets you dancing <input name="song" maxlength="120"></label>
  <label>Anything we should know? <textarea name="note" rows="3" maxlength="1000"></textarea></label>
  <input type="hidden" name="_redirect" value="https://ada-and-sam.example/thank-you">
  <input name="_gotcha" type="text" tabindex="-1" autocomplete="off" hidden>
  <button type="submit">Send our RSVP</button>
</form>
<p id="closed" hidden>RSVPs closed on 1 May. Message us if your plans have changed.</p>

<template id="guest-row">
  <fieldset>
    <legend></legend>
    <label>Name <input data-part="name" maxlength="80" autocomplete="off"></label>
    <label>Meal
      <select data-part="meal">
        <option value="beef">Beef</option>
        <option value="fish">Fish</option>
        <option value="vegetarian">Vegetarian</option>
        <option value="child">Child's menu</option>
        <option value="not_coming">Can't come</option>
      </select>
    </label>
  </fieldset>
</template>

<script>
  const DEADLINE = new Date("2027-05-01T23:59:00+01:00");
  const params = new URLSearchParams(location.search);
  const party = (params.get("party") ?? "").toLowerCase();
  const names = (params.get("names") ?? "").split(",").map((name) => name.trim()).filter(Boolean).slice(0, 4);
  const rsvp = document.getElementById("rsvp");

  if (Date.now() > DEADLINE.getTime()) {
    rsvp.hidden = true;
    document.getElementById("closed").hidden = false;
  } else {
    document.getElementById("party").value = party;
    const rows = names.length ? names : [""];
    rows.forEach((name, index) => {
      const n = index + 1;
      const row = document.getElementById("guest-row").content.cloneNode(true);
      row.querySelector("legend").textContent = name || "Your name";
      const input = row.querySelector('[data-part="name"]');
      input.name = `guest_${n}_name`;
      input.value = name;
      input.required = n === 1;
      row.querySelector('[data-part="meal"]').name = `guest_${n}_meal`;
      document.getElementById("guests").append(row);
    });
  }
</script>

• Each guest's meal includes Can't come, so a household where one person can't make it still sends one reply.
• The name inputs are filled in but editable, so a guest can fix a spelling or name a child.
• The form posts the plain way and lands on your thank-you page through _redirect. Put the date, venue and a calendar link there; Ikiform doesn't email your guests.
• The deadline only hides the form in the browser. On the deadline, choose Pause form in Ikiform too, so a saved tab can't post. Paused forms answer 403 form_paused.

Paste this definition on the form's Fields tab. Try it: an invitation code with a capital letter or a space fails the pattern, with the message you set.

Who hasn't replied, and what to order

1. Export the RSVPs as CSV from Submissions and import them into a tab called Replies in the guest list spreadsheet.
2. If an invitation replied twice, keep its newest row: sort by created_at, newest first, and remove duplicates on the party column.
3. List invitations with no reply, with the codes in column A of the guest list and party in column E of Replies:

=FILTER(A2:C, A2:A <> "", ISNA(MATCH(A2:A, Replies!E2:E, 0)))

Then count each meal for the caterer. Names never equal a meal value, so one range across all guest columns works:

=COUNTIF(Replies!G2:N, "fish")

Before you send the invitations

• Set Allowed domains to your wedding site's domain, and the builder's staging domain while you test.
• Ikiform doesn't merge or reject repeat submissions by email. An identical repeat within 24 hours only adds to the spam score. Deduplicate where the list lives, or when you export. The newest reply per code is the answer.
• Anyone with a link can change its code or names. That's fine for a wedding; your sheet decides who was invited, and the not-replied list shows anything odd.
• Older relatives may not use the form at all. Note phone and paper replies in your sheet so the counts stay complete.

Check it before the invitations go out

1. Open your own invitation link on a phone. The names show, each with a meal choice.
2. Choose Can't come for one guest, send it, and land on your thank-you page.
3. Open Submissions in the dashboard. The new submission is there with every field you sent.
4. Check the inbox of each notification recipient. Each gets an email with the fields, and Reply goes to the submitter when the form has an email field.
5. Import the CSV, and check the not-replied list no longer shows your code.
6. Set the deadline to yesterday on a test copy and confirm the form hides.

Gotchas

Questions